Conference folders printed as promotional items

Project manager with format

Conference folders, writing folders, document folders – whatever you call them ,one thing is certain: these bags provide order and organisation. But they are much more than hardworking collectors for important notes, documents and instruments. Conference folders are always an expression of the person carrying them. They are taken for a walk along office corridors and through conference rooms and they lie on desks or podiums at regular meetings, important conferences or seminars. They are visible proof of writing and organisation culture for colleagues, partners and employees. Put briefly: Conference folders communicate. Their design and aesthetics therefore play an important role alongside the function. The perfect playing field for use as a promotional item.

Why conference folders are popular as promotional items

Students, congress participants, exhibition guests, business customers - everyone loves conference folders. Why? Here are the most important reasons for using a folder:

    • All important things are immediately at hand
    • Well-designed business accessory
    • Prestigious and functional
    • Convenient; substitutes a large bag
    • Ordered documents
    • the working day perfectly organised and structured or be relaxed at meetings
    • Sufficient space for all office utensils
    • Planner for important appointments always at hand
    • Always be available thanks to space for a mobile phone
    • Incl. pens for your own notes
    • Business cards for maintaining contacts
    • Confident appearance without searching through papers
    • Simply concentrate on the essential

The 4 factors for successful use of a conference folder as advertising material

Just like all promotional items, conference folders can also really open up your communicative potential if these four factors are optimally coordinated:

    • Originality
    • Quality
    • Uses
    • Advertising message

Originality means that the conference folder should be individual and not interchangeable. It should optimally suit the target group in character, style and design and naturally also suit the advertiser The right item in the right place – that is the basic principle.

In addition, the quality must be right. Promotional items can only then be used in the long-term and ensure a friendly, trusting relationship to the product and the person giving the gift.

The use is just as important. The best looking promotional item is no good if it is not used.

The better it is to use, the better the chances of success. A conference folder is a highly functional product in itself - make sure that it can actually meet the expectations.

The last important point is the advertising message. Conference folders offer very predominant print areas, which can be used in very different ways depending on the Corporate Design and style. The range of possibilities extends from a very subtle, little print to elegant embroidery and from a metal emblem or woven label to a striking full area image print.

Features of the conference folder

As a promotional item, the recipient should of course like the conference folder first of all. There are sure to be different requirements with respect to the practical uses – depending on the scope and purpose and in which contexts the conference folder is used. There are huge difference in the product features. Possible equipment and features are as follows:

    • Ring mechanism (2 or 4 hole mechanisms)
    • Clamp mechanism
    • Paper pad
    • Integration possibilities for Smartphone, tablet
    • Business card pouches
    • Pen holders, pen loops
    • Integrated calculator
    • Inside and outside compartments
    • A4 document compartments
    • Zip
    • Press stud or magnetic clip
    • Shoulder strap or handle

A4 or A5? The question of size

Also important to clarify in advance: the size of the conference folder. A4 formats are generally recommended for conferences and seminars in order to be able to put the documents straight into the folder. If these conference folders also have a shoulder strap, they can be used as little, individual bags. A smaller format such as A5 is practical for everyday office use and as a constant companion.

Conference folder A4
Conference folder A5

Which material should be used to produce conference folders?

Conference folders can be produced from almost all imaginable materials. It is important that the conference folder displays a certain rigidity, which is achieved with sewn-in supports.

Rubber loops, metal clips, metal rings and foils for transparent windows are used inside for the organiser. The outer material should also be equipped for everyday use

and should also be as easy as possible to decorate. Possible materials in the HALFAR® range are:

  • Polyester – versatile, tear resistant and durable
  • Felt – nice feel, elegant with laser engraving
  • Truck tarpaulin – trend material, very robust, perfect for motifs in digital print
conference folder #1802787

When is a special edition worth it?

If you cannot find what you are looking for in the standard range, there is always the option of arranging for a special conference folder to be produced. Reasons could be as follows:

    • Specific devices should be used in the folder
    • You need a special size
    • You would like a special colour or material
    • You require individualised compartments or organisation

HALFAR® offers its customers the option of producing such special edition conference folders.

We develop prototypes and approval samples for examination depending on customer requests.

On which occasions are conference folders used as promotional items?

Typical occasions we know from practice are as follows:

    • Employee product (e.g. field sales)
    • Workshops
    • Conferences, seminars, congresses
    • Exhibitions
    • Training sessions
    • Incentives

Logos and more: print application

Conference folders generally offer very good decoration possibilities due to their size and the flat front. Many application techniques can be used.

Decoration using silkscreen print and embossing are the most frequent ones. HALFAR® decorates the conference folders itself in the printing and sewing department using in-house embroidery machines. We not only pay attention to the look of the advert application, but also to the quality. After all, logos and advertising messages are usually applied to the front. They should not lose any brilliance and intensity due to intensive use. HALFAR® offers a wealth of different technologies in terms of print application:

Conference folders from HALFAR®

Quality and service from the Bielefeld bag creators
Our company film reveals what makes Conference folders from HALFAR® so special.

Your Conference folders - from production to delivery

Here you can find information on the entire process from development and production through to delivery of your Conference folders :

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